Wedding Planning & Coordination

We specialize in creating spectacular designs that will make your wedding ceremony and reception unforgettable. Each and every wedding is given a unique, custom design that is personalized to you and your fiancé. Our amazing event coordinators work hand in hand with you to plan your dream wedding paying careful attention to every detail! Wedding services include wedding design and wedding planning. We also coordinate anything from Destination Weddings, Engagement Parties, Rehearsal Dinners, Vow Renewals, Bridal Showers, and more!

Why Hire a Wedding Planner?

When envisioning your wedding day, you don’t picture spending half of the day setting it up yourself. You picture yourself hanging with your friends and family while sipping champagne and getting ready to walk down the aisle. Our professional event coordinators are there every step of the way during your wedding planning process. We are the main contact for all of your vendors to ensure everything will be in place and will be there on your wedding day to make sure absolutely everything is going according to plan. We pride ourselves in being the best wedding planner in Gainesville because we have a keen eye for all details. You can rest assured when you hire Keith Watson Events that your wedding is going to be absolutely perfect!

Wedding Portfolio

*Investments begin at $3,000. This minimum applies to in-house decor, linen, etc.
rented through Keith Watson Events, as well as personal florals and centerpiece arrangements.
See our FAQ's page for more details.

Planning Your Wedding

Step 1: Let's Get Started!

At Keith Watson Events, our passion is to create memorable experiences. Our first wedding consultation is complementary and is our opportunity to get to know each other. We will talk through your dreams and get to know your style, as well as explain our process. When you decide to make your dreams come true (by booking Keith Watson Events for your wedding!), we can get started! At this point, a $500 non-refundable design fee is required to secure your wedding date and begin the process of designing your wedding (this fee will be applied to your balance). Once we have received this, we can begin to schedule your design meeting! What is a design meeting? Keep reading!

Step 2: Let's Chat Details!

This is the fun part! At your personalized design meeting, we are going to dive in deep. We want to hear and see EVERYTHING you have gathered at this point: from swatches of colors and textures, Pinterest boards for inspiration of theme, floral, and decor, to any currently booked vendors. Once we have a complete understanding of your dream wedding, we take all of this information to the drawing board. Your expert event designer will then begin the design process! Our event planner team and floral designer collaborate to create a cohesive design. The design process typically takes 4-6 weeks. What happens next?

Step 3: The First Look

The moment has finally arrived for your design presentation. At your design presentation, we will present the proposal to you, as well as set up a display of key elements in your wedding decor. This is your opportunity to touch, feel, and explore the details of your wedding design. We want you to love every aspect of your wedding decor, so we talk through each line item and listen to your feedback. Once you are satisfied with the overall look and feel of the proposal, a 50% down payment is due at this time. Rest assured, you are still able to make changes to your proposal up until 2 weeks out from your wedding day. If you decide to add on wedding coordination services, we will go over your timeline and all other fine details for the day of your wedding. At this point, we are giving you a rough sketch before finalizing your timeline.

Step 4: Tie the Knot

(Coordination Brides Only) About a month before your wedding day, your wedding planner will meet with you to go over all the details one last time. At this meeting, we are finalizing all contracts, timelines, and will discuss any concerns you may have. The remaining balance will be due at this time.

*Investments begin at $3,000 for decor & florals.

Step 5: The Big Day

(Coordination Brides Only) On the day of your wedding, your wedding planners will oversee the wedding decor set up, as well as ensure that everything is going according to your timeline and preferences. Throughout the entire day, your wedding planner will direct you through every moment, as well as eliminate any unexpected issues that may arise. At the end of the night, we will pack all personal items and gifts safely in your area of choice. All you have to worry about is heading to your honeymoon!

Design-Only Bride? Don't worry! We will be setting up and breaking down all Keith Watson Events decor for your wedding on the day-of! 

Wedding Coordinator Packages

day-of package


If you have already contracted with vendors, this package is for you. We are here to ensure that everything runs according to plan on the day-of your wedding. Please note, timeline services begin approximately 4 weeks prior to your wedding date.

This Package Includes:

» Vendor Contract Review
» Wedding Planning Checklist
» Wedding Etiquette Advisement
» Final Details Meeting
» Customized Wedding Day Timeline
» 2 - Wedding Coordinators
» Rehearsal Coordination - Up to 1 hour
» Up to 8 Hours of Day-Of Coordination
» Day-Of Vendor Management
» Access to KWE Wedding Emergency Supplies
» Packing of Gifts, Cards & Personal Items
» Distribute Final Vendor Payments & Gratuities

Guidance Package


Specifically tailored to the couple who needs advice to guide them in choosing the perfect fit in all aspects of your wedding. Coordination services begin the day you book this package. With the Guidance Package, we will not only be your day-of coordinator, we will also assist you with the entire planning process.

This Package Includes:

» The Day-Of Package
» Up to 10 Hours of Day-Of Coordination
» Electronic Pocket Timelines for Wedding Party & Family
» Vendor Contract Review & Confirmations
» Custom Layouts (Cocktail & Reception)
» Unlimited Communication
» Customized Vendor Recommendations
» Venue Recommendatios & Procurement

full-service Package


Our most inclusive package! This service is catered to the couple who would like a wedding planner to book every detail from start to finish. Our experts will guide you every step of the way from your consultation until you leave for your honeymoon!

This Package Includes:

» The Guidance Package
» Up to 12 Hours of Day-Of Coordination
» Planner Attendance at Up to 6 Vendor Meetings
» Budget Formulation & Management
» Assistance in Vendor Bookings & Appointments
» Guest Accommodation Research & Booking

Looking for a DIY option? 

If you are more so looking to DIY your wedding. Please visit our Event Rentals page for pricing and information. We have everything you need to decorate your wedding ceremony or reception. From centerpieces, lanterns, vases, candles, aisle runners, and more wedding rentals! DIY weddings have no minimum purchase, and are given a discounted price for all pick-up items. Please click the button below to access our Event Rentals page.


Keith Watson Events is the exclusive event partner with: