Wedding Planning & Coordination

We specialize in creating spectacular designs that will make your wedding ceremony and reception unforgettable. Each and every wedding is given a unique, custom design that is personalized to you and your fiancé. Our amazing event coordinators work hand in hand with you to plan your dream wedding paying careful attention to every detail! Wedding services include wedding design and wedding planning. We also coordinate anything from Destination Weddings, Engagement Parties, Rehearsal Dinners, Vow Renewals, Bridal Showers, and more!

Why Hire a Wedding Planner?

When envisioning your wedding day, you don’t picture spending half of the day setting it up yourself. You picture yourself hanging with your friends and family while sipping champagne and getting ready to walk down the aisle. Our professional event coordinators are there every step of the way during your wedding planning process. We are the main contact for all of your vendors to ensure everything will be in place and will be there on your wedding day to make sure absolutely everything is going according to plan. We pride ourselves in being the best wedding planner in Gainesville because we have a keen eye for all details. You can rest assured when you hire Keith Watson Events that your wedding is going to be absolutely perfect!


Wedding Portfolio

Planning Your Wedding

Step 1- Let's Get Started!

At Keith Watson Events, our passion is to create memorable experiences. Our first wedding consultation is complementary and is our opportunity to get to know each other. We will talk through your dreams and get to know your style, as well as explain our process. When you decide to make your dreams come true (by booking Keith Watson Events for your wedding!), we can get started! At this point, a $500 non-refundable design fee is required to secure your wedding date and begin the process of designing your wedding (this fee will be applied to your balance). Once we have received this, we can begin to schedule your design meeting! What is a design meeting? Keep reading!

*Investments begin at $3,000. This minimum applies to in-house decor, linen, etc. rented through Keith Watson Events, as well as personal florals and centerpiece arrangements. See our FAQ’s page for more details.

Step 2 -Let's Chat Details!

This is the fun part! At your personalized design meeting, we are going to dive in deep. We want to hear and see EVERYTHING you have gathered at this point: from swatches of colors and textures, Pinterest boards for inspiration of theme, floral, and decor, to any currently booked vendors. Once we have a complete understanding of your dream wedding, we take all of this information to the drawing board. Your expert event designer will then begin the design process! Our event planner team and floral designer collaborate to create a cohesive design. The design process typically takes 4-6 weeks. What happens next?

Step 3 - The First Look

The moment has finally arrived for your design presentation. At your design presentation, we will present the proposal to you, as well as set up a display of key elements in your wedding decor. This is your opportunity to touch, feel, and explore the details of your wedding design. We want you to love every aspect of your wedding decor, so we talk through each line item and listen to your feedback. Once you are satisfied with the overall look and feel of the proposal, a 50% down payment is due at this time. Rest assured, you are still able to make changes to your proposal up until 2 weeks out from your wedding day.

If you decide to add on wedding coordination services, we will go over your timeline and all other fine details for the day of your wedding. At this point, we are giving you a rough sketch before finalizing your timeline.

Step 4 - Tie the Knot

(Coordination Brides Only) About a month before your wedding day, your wedding planner will meet with you to go over all the details one last time. At this meeting, we are finalizing all contracts, timelines, and will discuss any concerns you may have. The remaining balance will be due at this time.

*Investments begin at $3,000 for decor & florals.


Step 5 - The Big Day

(Coordination Brides Only) On the day of your wedding, your wedding planners will oversee the wedding decor set up, as well as ensure that everything is going according to your timeline and preferences. Throughout the entire day, your wedding planner will direct you through every moment, as well as eliminate any unexpected issues that may arise. At the end of the night, we will pack all personal items and gifts safely in your area of choice. All you have to worry about is heading to your honeymoon!

Wedding Coordinator Packages

Full-Service Package

$3450

Our all-inclusive service is catered to the couple who would like a more hands-on wedding coordinator. Our expert wedding coordinator will guide you every step of the way -- from your consultation to your honeymoon! Timeline services begin as soon as you sign with us!

» Wedding Etiquette Advice
» Customized Vendor Recommendations
» Venue Scouting & Procurement
» Assistance in Vendor Booking & Appointments
» Budget Formulation & Management
» Vendor Contract Review & Confirmations
» Menu Formulation
» Up to 6 Wedding Details or Vendor Meetings
» Guest Accommodation Research & Booking
» Personalized Wedding Day Timeline
» Final Details Meeting
» Rehearsal Coordination - Up to 1 Hour
» 3 - Day-Of Wedding Event Planners
» Up to 14 Hours of Day-Of Coordination
» Distribute Final Vendor Payments & Gratuities
» Access to our Wedding Emergency Supplies
» Packing of Gifts, Cards, & Personal Items
» Unlimited Communication



Guidance Package

$1850

This package is specifically tailored to the couple who has begun the planning process, signed a few vendors, and would like more guidance in tying up any loose ends. Timeline services begin as soon as you sign with us!

» Wedding Etiquette Advice
» Customized Vendor Recommendations
» Venue Scouting & Procurement
» Vendor Contract Review & Confirmations
» Up to 3 Wedding Details or Vendor Meetings
» Customized Wedding Day Timeline
» Final Details Meeting
» Rehearsal Coordination - Up to 1 Hour
» 2 -  Day-Of Wedding Event Planners
» Up to 12 Hours of Day-Of Coordination
» Day-Of Vendor Management
» Distribute Final Vendor Payments & Gratuities
» Access to our Wedding Emergency Supplies
» Packing of Gifts, Cards, & Personal Items
» Unlimited Communication

Day-Of Package

$950

This package is essential in ensuring every detail of your wedding day is stress-free. If you have already contracted with vendors, this package is for you. We are here to make sure everything is in place for your special day!

» Wedding Etiquette Advice
» Vendor Recommendations
» Vendor Contract Review & Confirmations
» Customized Wedding Day Timeline
» Final Details Meeting
» Rehearsal Coordination - Up to 1 Hour
» 2 - Day-Of Wedding Event Planners
» Up to 10 Hours of Day-Of Coordination
» Day-Of Vendor Management
» Distribute Final Vendor Payments & Gratuities
» Access to our Wedding Emergency Supplies
» Packing of Gifts, Cards, & Personal Items



Looking for a DIY option? 


If you are more so looking to DIY your wedding. Please visit our Event Rentals page for pricing and information. We have everything you need to decorate your wedding ceremony or reception. From centerpieces, lanterns, vases, candles, aisle runners, and more wedding rentals! DIY weddings have no minimum purchase, and are given a discounted price for all pick-up items. Please click the button below to access our Event Rentals page.

RENTALS | DIY

Keith Watson Events is the exclusive event partner with: