Frequently Asked Questions

Why should I hire an event planner?

We take care of everything for you so you don’t have to worry about your event or wedding. We are there to triple check your contracts with other vendors; create a detailed and customized timeline; serve as the main contact for vendors; and answer any questions your vendors may have. We run your event or wedding on the day-of, and we ensure that all is running according to plan. There are so many more reasons to hire an event planner, but it all boils down to one point… We make your life less stressful. And who better to make sure everything is as it should be than an experienced, chosen professional? It is important to note here that we do not provide coordination packages to clients unless they have booked Design and Decor with us.

I love your work, but I am worried it will be out of my budget. How will you work with me?

Every one of our events are custom designed. Our proposals are formatted a la carte, so you can choose what best suits your needs and budget. Another option we provide is our DIY Rentals page, where you can pick and choose from our inventory of wedding and event decor to pick-up and use.

Do you plan other events besides weddings?

Of course! We will plan any sort of event you are looking to have. We have produced everything under the sun-- from bar mitzvahs, baby showers, corporate conferences and retreats, galas, fashion shows, private residential events, and more. You name it -- we’ll make it an unforgettable experience!

Do you only work with your preferred vendors?

We have wonderful relationships with many amazing vendors. We love to work with our preferred vendors because we know they will provide the same level of service we expect at Keith Watson Events. Nevertheless, we will absolutely work with any vendor you hire for your event.

We just need a wedding planner. Do you offer planning-only services?

We are not currently offering coordination-only services. Coordination services are an add-on experience for all Keith Watson Events clients.

Do you only do events in the Gainesville area?

We will go absolutely anywhere we are needed! We have done numerous events outside of the Gainesville area, as well as Florida in general. We have travelled to destinations including Tennessee, New York, D.C., the Bahamas, and MORE.

What is the difference between Keith Watson Events and other wedding or event planners in the area?

Keith Watson Events is one of several event companies in the area. However, what makes us a cut above is our attention to the details. We pride ourselves in creating unique and creative experiences for all to enjoy. A Keith Watson Event is more than just an event, it is an experience you will remember forever.

Why is there a "Design Fee" before receiving the quote?

Our professional event designers spend numerous hours creating a specialized design tailored just for your wedding or event. Due to the amount of time and personalization given by our event designer, florist, and production team, we require a design fee in order to provide this amazing service for you. The fee is applied to your total investment.

We will be using another event planner for our wedding, but we love the items in your inventory. Can we still rent from you?

Yes! We are happy to work along with you and/or your event planner to create the wedding of your dreams. Another option is our RENTALS | DIY section. Browse through our vast inventory of beautiful wedding and event decor. Once you have added the items to your “Wish List,” fill out the information form provided. Then, one of our representatives will contact you to give you information on availability, and coordinate logistics. We look forward to serving you soon!

What if my guest count changes after approving our decor contract… How long do I have to make changes to my contract?

Once you have approved the overall look and feel of the design contract, you will then place the 50% deposit. Moving forward, you are still able to make minimal design changes within reason to your contract one month before the wedding. You are able to make guest count-related changes up to 2 weeks prior to the wedding date.

I see that for weddings, you have a $5,000 minimum. What does this mean?  Also, what all does this apply to?

This minimum applies to all wedding clients for reserving wedding design services with Keith Watson Events. This includes any decor rented through Keith Watson Events. Rental decor would include tablecloths, linen napkins, charger plates, lanterns, candles, aisle decor, vases, etc. This minimum also applies to personal florals and floral arrangements. This investment is our way of ensuring that you will get the Keith Watson Events experience. Please note, higher guest counts may warrant a larger budget to achieve the same level of quality.

We just need a florist. Can we just purchase florals from you, without any additional decor?

Yes! Our professional in-house florist would be glad to create beautiful personal florals and centerpieces for your wedding or event!